You will be responsible for supporting the Unit through operational coordination, working closely with the Deputy Business Manager and the wider professional services team. You will manage internal funding processes, support budgeting and forecasting, ensure financial compliance, oversee expenditure through Oracle financial systems. You will provide operational support including managing enquiries, supporting documentation and approvals and assisting with contract management.  You will also contribute to communications activity through drafting content, supporting website and SharePoint updates, and evaluating engagement and support wider team activities such as events.

 

It is essential that you have a proven track record of effective administration, ideally within a research or higher education environment, or the capacity to develop these skills. You will have experience managing stakeholder relationships, coordinating meetings and events, and supporting financial processes including budgeting and compliance.

 

You will demonstrate excellent organisational and time management skills, with the ability to manage multiple priorities and meet deadlines, alongside strong attention to detail and accuracy. You must have strong IT skills including Microsoft Office, experience or understanding of financial systems, and the ability to interpret and communicate procedures and regulations clearly.You will be able to work independently using your own initiative, while contributing effectively as part of a team, with strong communication, problem-solving and interpersonal skills.

 

Applications for this vacancy should be made online and you will need to upload a supporting statement and CV. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. Please restrict your documentation to your CV and supporting statement only. Any other documents will be requested at a later date.

 

This position is offered full time on a fixed term contract for 12 months and is offered as maternity leave cover. Please note that Interviews will be held on week commencing 4 May 2026.

 

Only applications received before 12 middays on Wednesday 29 April 2026 will be considered. Please quote 185701 on all correspondence.

 

You will be responsible for managing complex diaries, acting as a first point of contact, handling correspondence, and organising meetings and travel, including international arrangements and visas. You will prepare agendas, papers and minutes, draft responses and briefing notes, and provide administrative and financial support including expenses and invoices. You will maintain accurate records and filing systems, support research group administration, follow and advise on procedures, improve processes, and build effective working relationships across the department.

 

It is essential that you are educated to GCSE level or equivalent, and have experience of diary management, including complex travel arrangements, and the ability to draft correspondence and produce well-presented documents. Excellent IT skills including email, Word and Excel, strong numeracy skills, and experience handling confidential information with tact and discretion are essential for this role. You will demonstrate excellent organisational skills, the ability to prioritise a busy workload and meet deadlines, and a high level of accuracy and attention to detail.

 

Applications for this vacancy should be made online and you will need to upload a supporting statement and CV. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. Please restrict your documentation to your CV and supporting statement only. Any other documents will be requested at a later date.

 

This position is offered part time (18.25 hours / 50% FTE per week) on a permanent contract.

 

Only applications received before 12 midday on 29 April 2026 will be considered. Please quote 185853 on all correspondence.