Key responsibilities

• To provide high-quality support to the CDT Directors and CDT Management team, including preparation of reports, CDT data collation and analysis, advising on regulations (UKRI/EPSRC and King’s) as appropriate.
• To manage the coordination of the EPSRC DRIVE-Health CDT research training, cohort development programme and other activities across the institutions, working closely with the CDT’s Director and Deputy Directors, the King’s Centre for Doctoral Studies and relevant Faculty’s committees.
• To create, implement and maintain administrative procedures within the CDT, reviewing & modifying them as necessary; provide consistent programme management and support whilst adhering to university and UKRI regulations.
• To be responsible for and hold oversight of UKRI/EPSRC policies, requirements and reporting.
• To ensure effective communication and champion the EPSRC DRIVE-Health CDT across the partnership as a whole as well as within relevant King’s Faculties, to ensure maximum awareness of the CDT with relevant academics and departments.
• With expert support from the Post -award Studentships team, to plan and manage the CDT’s budgets, including analysing and preparing financial and written reports as required for funding bodies, senior management and external stakeholders, making recommendations to the CDT Core Management team on budget implications of decisions.
• To provide high-quality advice on the annual allocation of studentships.
• To organise and implement effective student and studentship management processes, including recruitment, applications for suspensions, extensions and other student progress related changes, working in collaboration with supervisors, Registry Services, Centre for Doctoral Studies, and the CDT Director.
• To oversee the administrative team, including Communications and Engagement Officer, and CDT Administrator. To ensure that the work of the team is performed to the required standard.
• To undertake continuous personal and professional development, and to support it for administrative staff, through effective use of the university’s Performance Development Review scheme and staff development opportunities.
• To undertake any other duties that might be reasonably requested by the CDT Directors and the Associate Director (Doctoral Partnerships), who line manage this role.

Skills, knowledge, and experience

Essential criteria

1. First degree or other appropriate qualifications;

1. Strong management skills (people and projects), with a good appreciation for business and management tools (business planning, marketing, operational and organisational processes and systems, budgetary control)
2. Good understanding of postgraduate training and funding issues and management of postgraduate education, e.g. UKRI scholarships.
3. Excellent organisational and time management skills, including a flexible approach to managing a constant and varied portfolio of requests; able to meet multiple fixed deadlines
4. Excellent oral and written communication skills
5. Excellent interpersonal skills at all levels, with both internal/external stakeholders
6. Familiarity with Higher Education administration

1. Experience and confidence in handling multiple, complex budgets – excellent analytical and numeracy skills
2. Substantial experience in project management and implementation, including report-writing, preferably in an academic environment;
3. Experience of effectively using various online systems, as required for the role

1. Able to work independently, proactively, and flexibly, using own judgment and initiative when appropriate
2. Able to lead others and contribute effectively as part of a team with a ‘hands-on’ approach to working

Desirable criteria

1. Postgraduate level qualification; a management qualification
2. Able to think strategically and to contribute to strategic direction
3. Familiarity with HR processes and equal opportunities policy
4. Knowledge of university student and finance data systems; content management systems (website); external UKRI database (JeS).